Board of Directors Regular Meeting Minutes

July 18, 2007

Present:  President, Ed Welch, Vice President Peter Legnos, Clerk Nancy Beckwith, Director at large, Alan Ackley, Chief Todd Paige, Deputy Chief Russell Shaw, Fire Marshall Michael Richards, and Administrative Assistant Jamie Muhlack

 Absent:  Treasurer Thomas Santacroce,

  At 7:01p.m. the President announced the call to order with the time, date and place.  Roll call was taken to establish a quorum.  A moment of silence and a pledge to the flag followed.

 MOTION:  It was MOVED, SECONDED and CARRIED to accept the regular meeting minutes of June 14, 2007 and passed unanimously.

 Remarks from Visitors: 

 Volunteer John Parfitt requested that the District Committee review the volunteer incentive program and submitted a letter for review.  President Welch requested that it be added to next month’s agenda.

Chief Paige reported that he considered the letter to be full of inaccuracies and that he has tried to meet. with the volunteers.

 Reports and Communications:

Chief Todd Paige’s report was submitted and accepted for the record.  Deputy Chief Russell Shaw offered no formal report. Fire Chief Michael Richards submitted reports for April, May and June 2007.  He did not read April’s report but submitted same for the record.  Clerk, Nancy Beckwith offered no formal report, as did Administrative Assistant Jamie Muhlack. 

 Unfinished Business

 None

 New Business

 An Encumbrance was submitted for approval of $53,952.39 for building maintenance, fire alarm, clothing, new equipment and IT Communications.  

 MOTION:  It was MOVED, SECONDED and CARRIED TO authorize the encumbrance of $53,952.39.  All Directors signed the document

 Also submitted was a request to fund a new command light KL450-3000 for a price of $7,900.00 as previously budgeted

 MOTION:  It was MOVED to authorize this expenditure by Alan Ackley, SECONDED by Nancy Beckwith and CARRIED TO authorize the expenditure.

 Deputy Chief Russell Shaw submitted quotes for estimates to repair #32 Engine because the budget was exceeded. Five Requests for Quotes had been issued and only three (3) bids were received.  Courville submitted a quote of $25,531, Cummins Metropower submitted a bid of $34,191.52 and First Line, submitted a bid of $55,185. Deputy Chief Shaw reported that usually First Line is the provider of choice however their estimate was too high.  Deputy Chief Shaw reported that he plans on trying to obtain a firm quote from Courvilles.  Only First Line has seen the engine

 Discussion ensued as to how much to be authorized to spend. 

 MOTTION; it was MOVED to authorize an expenditure of $33,000 by Nancy Beckwith and seconded by Peter Legnos.  MOTION WAS CARRIED unanimously

 Good of the Department

 N/A 

 Presentation and payment of bills

 The treasurer announced that the bills to be paid for January approved by the Vice President are $120,823.58

 Executive Session

 n/a

 MOTION:  At 7.50 it was MOVED, SECONDED and CARRIED to adjourn.

 Respectfully submitted,

Nancy E. Beckwith, Clerk

Poquonnock Bridge Fire District